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You can do IT in laterlife 


You can do IT is a regular feature of aimed at trying to help laterlife visitors make the most of Information Technology on or off the web. 

Jackie Sherman who runs the You can do IT Question & Answer section is an IT trainer and author. Jackie has spent her career in education and specialises in teaching IT to adults. Her courses for adults include such topics as MS Office, the Internet, e-mail and basic web page authoring.  

Jackie has also written several books - you can find more details about these by clicking here. Jackie has also been running a course specifically for over 50s.

Via Jackie aims to particularly help those new to IT and the web to build up knowledge and confidence, so no question is too basic. At the same time she will cover Q&As for the more experienced user. 

So if you would like to ask a question of Jackie, why not email her 

Or if you have discovered something which may be of interest to others in making the most of the web, then she would love to hear about that too.

View previous editions of YoucandoIT for more useful Questions and Answers

June 2013

Working more effectively with word-processing software

This month, I want to give you some pointers for working more effectively with word processing software.

Working with two documents open on screen together

It is often necessary, especially when copying and pasting or checking figures, to switch between documents or spreadsheets regularly. Instead of doing this one window at a time, you can use your "tile and cascade" function to set up your screen to display several windows at once. Either:

  • Tile optionCascade – range open windows like a waterfall
  • Tile vertically – go from left to right windows, or
  • Tile horizontally – go from top to bottom windows
To do this:
  1. Close all windows except the ones you want to work with
  2. Right click the status bar at the bottom of the screen
  3. Select the tiling option you prefer.

When working in this way, click a window to make it active and then you will be able to type, copy or enter figures as normal.

Reviewing documents to retain changes

If you ever edit work and want to know what you originally typed, you should set up "track changes." Once you have clicked this button on the Reviewing toolbar, anything you type will show in red rather than black and it will be easy to see deletions and revisions. At a future date, you can drop down the menu in the left-hand box and select a viewing option such as "Final showing Markup" or "Original" etc.

Review toolbar

Not only will you see the deleted items in the margin, you can add comments by clicking the "New Comment" button in the toolbar and typing into the comment box that appears. If you change your mind about any of these changes, right-click the delete or comment box or inserted red text and select the "Reject" option.

Changes tracked

Adding a useful toolbar button

Find Toolbar ButtonIf you often want to carry out a task for which your software has a shortcut button, such as running a word count, typing in formulae using superscript or changing font size in steps, you can add the relevant button to any of your toolbars.

  1. Right click an empty space at the end of a toolbar and select Customize (the bottom choice on the list)
  2. Select the appropriate menu on the left that holds the shortcut. For example, Format offers changes to fonts, Insert offers add dates or page numbers, Table offers sort items etc.
  3. Scroll down the list in the right-hand window until you find your target button.
  4. add button on toolbarClick and hold down the mouse button on this command and then drag the new button up to your top toolbars. Find a position somewhere between current buttons and you will see a black line showing its position.
  5. Let go and the new button will appear.
  6. To remove unwanted buttons, select the Customize option and then drag any button off the toolbar. It will "disappear".

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