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You can do IT in later life - 19

You can do IT is a regular feature of laterlife.com aimed at trying to help laterlife visitors make the most of Information Technology on or off the web.

Jackie Sherman who runs the You can do IT Question & Answer section is an IT trainer and author. Jackie has spent her career in education and specialises in teaching IT to adults. Her courses for adults include such topics as MS Office, the Internet, e-mail and basic web page authoring. Getting the most from your computer.jpg (5543 bytes)

Jackie has also written the two books shown here - you can find more details about these by clicking on the cover images above. Jackie has also been running a course specifically for over 50s.

 

Via laterlife.com Jackie aims to particularly help those new to IT and the web to build up knowledge and confidence, so no question is too basic. At the same time she will cover Q&As for the more experienced user. 

So if you would like to ask a question of Jackie, why not email her jackie@laterlife.com

or if you have discovered something which may be of interest to others in making the most of the web, then she would love to hear about that too jackie@laterlife.com


Q:  Can you help me with word processing minutes of meetings? I find the different numbering of items very difficult. 

A:  The easiest way to cope with numbered items that have different levels of numbering is to set them first using the Outline Numbering option on the Format - Bullets and Numbering menu.

You will see different arrangements of number levels e.g. 1, a) and i.,  or 1, 1.1 and 1.1.1.

If you select the first option, 1 will appear at the start of the first line.  When you have typed the entry and press Enter, a 2 will appear automatically, just as with normal numbering.  However, if you now press the Tab key (marked by 2 arrows, next to Q), you go down a level to the first a).  Once again, pressing Enter after typing the entry will introduce item b).  To get down to i., repeat the use of the Tab key.

To go back up the levels, press Enter (which will introduce ii.) and then hold down Shift as you press the Tab key.  You will return to the style of the next level up and it will be displayed in the correct sequence. 

Q:  Can you suggest quick ways to insert number sequences into a spreadsheet?  I use Excel. 

A:  If you are increasing numbers in a normal sequence, e.g. 1,2,3,4,5 etc. enter the first number, hold down a Ctrl key and click and drag to copy the number down the column when the pointer positioned over the bottom, right-hand corner of the cell shows a small black cross. You will see a tiny + visible next to the pointer.

To increase by unusual steps, enter the first two numbers into adjacent cells e.g. A1 and A2, select both cells and copy down from the second i.e. A2. This will maintain the sequence.

For dates, all you need do is enter the first day or month and copy down as Excel automatically recognises a date sequence. If you want the same date repeated, enter two examples, select both cells and copy down from the second.

Q:  I am drowning in e-mails. How can I stop unwanted messages downloading onto my computer?

A:  A useful facility on most e-mail systems including the commonest, Outlook Express, is the message blocker. Next time you receive mail from an unsolicited and unwanted source, select it in your Inbox and then open the Tools menu and click Block Sender.  You can choose to delete everything previously sent by that person, and block future messages appearing. The messages will be sent straight to your Deleted Items folder.

If you ever want to unblock a sender in future, go to Tools - Message Rules - Blocked Senders List and reinstate the relevant e-mail address.

 

Jackie Sherman`s new book:

This work provides all necessary computer skills an individual may need and presents them in a straightforward and intelligent way. It demystifies computers and is ideal for those wishing to develop their skills and confidence in the subject.


View previous editions of YoucandoIT for more useful Questions and Answers


Click on a book or magazine image above or below to see full details.

            

 

For a wealth of books on the web and IT generally, visit Amazon and under the books section select Computers and Internet.

Don't forget to visit the general laterlife features section called laterlife interest


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