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You can do IT in later life - 21

You can do IT is a regular feature of aimed at trying to help laterlife visitors make the most of Information Technology on or off the web.

Jackie Sherman who runs the You can do IT Question & Answer section is an IT trainer and author. Jackie has spent her career in education and specialises in teaching IT to adults. Her courses for adults include such topics as MS Office, the Internet, e-mail and basic web page authoring. Getting the most from your computer.jpg (5543 bytes)

Jackie has also written the two books shown here - you can find more details about these by clicking on the cover images above. Jackie has also been running a course specifically for over 50s.


Via Jackie aims to particularly help those new to IT and the web to build up knowledge and confidence, so no question is too basic. At the same time she will cover Q&As for the more experienced user. 

So if you would like to ask a question of Jackie, why not email her

or if you have discovered something which may be of interest to others in making the most of the web, then she would love to hear about that too

Q:  Can you give me some advice about using my scanner.  I want to add scanned pictures to newsletters and brochures I create using my desktop publishing application, but don’t know how to do this. 

A:  Although you can insert scanned images directly into publications or presentations,  most people scan first and then add the pictures later.  Follow these steps and it should be nice and simple to add scanned images to any files you want to illustrate: 

1.      Having scanned your picture, and with the image open on screen, select it via the Edit or Select All menu.

2.      Click Copy.

3.      Minimise the scanner window and open your publication.

4.      Click on screen and then click Paste.

5.      Now you can resize, move or edit the image in the normal way.

6.      If you prefer to, edit the image using your scanning software before copying it across.

7.      An alternative is to open your publication and go to Insert - Picture.  In presentation or desktop publishing applications e.g. PowerPoint or Publisher, you will find an option to acquire images from scanners or digital cameras directly, but otherwise browse through your files until you locate a picture you have previously scanned and saved, click Insert and it will appear on the screen. 

Q:  I get several e-mails a day that are always moved straight into a particular folder.  Is there a way to set this up automatically? 

A:  You can automate actions in most e-mail systems that are triggered by particular conditions being met e.g. if a message has an attachment, has a certain name in the cc: box or is marked high priority etc.  This is known as setting up message rules. 

For example, if you want all messages addressed to to be placed directly into your Web folder and you use a common system such as Outlook Express, you need to open the Tools - Message Rules - Mail  window and click New.  

First, select the condition i.e. where the To: box contains ….., and type the exact text into the box provided.  Then, select the action to be performed e.g. move message to….. and type in the destination folder name.  Finally, give the rule a name so that you can recognise it later, as all your message rules will be added to the Rules menu.

Q:  I have discovered a key labelled Print Screen but nothing happens when I click it and then try and print.  How does it work? 

A:  The magic of Print Screen - a key found at the top of the keyboard at the end of all the function keys labelled F1 - F12 - depends on pasting the image you capture into an application FIRST, as you are really copying a picture of the whole screen into your computer’s memory.  After pressing the key to take a copy of the screen including all menus, scroll bars and rulers etc., open a word processing or drawing  application and click Paste.  The image will appear on screen and can be cropped or resized before you save or print the page as normal. 



Jackie Sherman`s new book:

This work provides all necessary computer skills an individual may need and presents them in a straightforward and intelligent way. It demystifies computers and is ideal for those wishing to develop their skills and confidence in the subject.


View previous editions of YoucandoIT for more useful Questions and Answers

Click on a book or magazine image above or below to see full details.




For a wealth of books on the web and IT generally, visit Amazon and under the books section select Computers and Internet.


Don't forget to visit the general laterlife features section called laterlife interest


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