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Planning Retirement Online


You can do IT in later life - 31

You can do IT is a regular feature of laterlife.com aimed at trying to help laterlife visitors make the most of Information Technology on or off the web.

Jackie Sherman who runs the You can do IT Question & Answer section is an IT trainer and author. Jackie has spent her career in education and specialises in teaching IT to adults. Her courses for adults include such topics as MS Office, the Internet, e-mail and basic web page authoring. Getting the most from your computer.jpg (5543 bytes)

Jackie has also written the two books shown here - you can find more details about these by clicking on the cover images above. Jackie has also been running a course specifically for over 50s.

Via laterlife.com Jackie aims to particularly help those new to IT and the web to build up knowledge and confidence, so no question is too basic. At the same time she will cover Q&As for the more experienced user. 

So if you would like to ask a question of Jackie, why not email her jackie@laterlife.com

or if you have discovered something which may be of interest to others in making the most of the web, then she would love to hear about that too jackie@laterlife.com


 

Sorting out your E-mails

As so many people nowadays seem to have overflowing Inboxes, I thought I would revisit the topic of message management.  As well as saving time, it can also save embarrassment as you can make sure unpleasant and unwanted e-mails are shunted straight into your Deleted Items folder without having to see them at all.

To run the system, first make some new folders inside the Inbox.  Right -click the Inbox and select New Folder (or select this option from the File menu) and give your folders appropriate names e.g. Tennis Club, Holidays, Painting  etc.  You are now ready to set up the message management system.

This depends on creating Rules.  You can organise things so that messages with specified content, or from named people, are moved automatically into nominated folders when they first arrive.  You will still know you have mail as the usual blue number in brackets will appear showing unread messages, but next to the folders rather than simply next to the Inbox.  Open the folders to read the messages in the normal way.

OUTLOOK EXPRESS

Set up rules by going to Tools - Message Rules - Mail  and clicking New or selecting a message and then going to Message - Create Rule from Message.  If you want to move messages with particular content, click the condition (box 1) labelled “Where the Subject line contains specific words”.  If you want to move messages from a particular person or domain, click “Where the From line contains people”.

In the lowest window (box 3), you should now see the same text with the “contains….” in blue.   Click this text and you will open a new window where you can type the subject or name.  People in your Address Book can be selected at this point. 

Clicking Add will return you to the rule and you can now select a folder to receive the messages (box 2) , or the Delete option for mail you don’t want to read.  If selecting the Move option, click the blue, underlined “specified” in box 3 to select the destination folder.

Finally, in box 4 give your rule a name e.g. the topic of messages or destination folder name, so that you can identify it easily in future.  At any time, go to Tools - Message Rules and amend or delete the rule.

BLOCKING MESSAGES

If you are receiving unwanted mail from a domain but the exact details of the sender keep changing, use the wildcard * symbol to represent unknown characters  e.g. *nastyname*.  (An alternative is to select the message and go to Message - Block Sender for the full address to be added to a special list of emails sent directly to the Deleted Items folder, or go to Tools - Message Rules - Blocked Senders List - Add to enter part of the name or domain to the list.)

OUTLOOK

As this is a more sophisticated package, the rules are more complex and offer a wider range of possibilities.   Access them by clicking the Organise button showing above the Inbox contents and clicking Rules Wizard, or find the Wizard from the Tools menu.  Click New and work through the conditions and exceptions, adding specified text or folder names in just the same way as in Outlook Express.

JUNK MAIL

The blocked sender option is available via the Organise menu labelled Junk Mail,  and you can add addresses on new messages to this list by right-clicking and selecting the option - Junk Mail - Add to Junk Senders List.  Click Edit to add domain names to the junk or adult mail filter system so that these messages will be deleted automatically.


                                                     

View previous editions of YoucandoIT for more useful Questions and Answers


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